You have created a short document in Word that you want to send to others . You know you can send the document as an attachment to an e - mail , but instead would have simply document the body of the e - mail you want to send . You wonder if there is a way to do this in Word without having to do an operation to copy / paste . You wonder if there's some stuff you can click or you can issue the command to start Outlook , create a new e-mail message , and insert the document content in the body of the message .
In fact , Word does not provide the ability , it's just hidden in the command is not available on the ribbon tab . This is a quick way to do it :
- Display the Word Options dialog box . ( In Word 2007 click the Office button and then click Word Options. During Word 2010 and Word 2013 display the File tab of the ribbon and then click Options . )
- On the left side of the screen click Customize ( Word 2007 ) or the Quick Access Toolbar ( Word 2010 and Word 2013 ) . ( See Figure 1 ) .
Figure 1. The Word Options dialog box.
- Using the Choose Commands From drop-down list, choose All Commands.
- Scroll through the commands until you can see and select the Send to Mail Recipient command.
- Click the Add button. The command moves to the right column.
- Click OK.
This particular command provides the same functionality that used to exist in earlier versions of Word to send your document as an actual e-mail message.
There are a couple other buried commands that you might also want to consider adding to your Quick Access Toolbar. In the All Commands list you can find the following, in addition to the one you added in the steps above:
Email. This command sends the current document as an attachment to an e-mail message. (This is specifically what Alan said he didn't want to do.)
E-mail as PDF Attachment. This option is similar to the Email command, except it doesn't send a Word document, it sends a PDF of the current document.
E-mail as XPS Attachment. This command sends an attachment, but in a variant of the XML format—XPS. The recipient will need an XPS viewer to read the document, but if he/she has Windows 7 or Windows 8 it should not be a problem.
E-mail Options. This allows you to set up features of your e-mail messages, such as signatures and stationary.
There are two other e-mail related commands available, as well. The E-mail Messages command is actually available from the Mailings tab of the ribbon; it starts a mail merge where the "mail" being created is an e-mail message. (In other words, it is for sending the same message to a group of recipients selected from a database of recipients.) The Send Email Messages command is used to finish out the mail merge and actually send the messages.
Finally, just so nobody writes in and tells me my editing is inconsistent—I know it is, at times, but in this case it is beside the point. The permutations of "email" and "e-mail" in this tip are intentional, as they reflect the actual punctuation used in the command names in Word. If you feel the need to write to someone, write to Microsoft—they are the ones being inconsistent in this case. ;-)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5650) applies to Microsoft Word 2007, 2010, and 2013.
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